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 Electricity Management Systems  

Submit a Project on Electricity Management Systems — Industrial Systems program

Submit a Project

Obtain financial assistance for implementing an electricity management system (EMS) at your plant. Install equipment that measures the real-time consumption of the main processes, systems and equipment.

By adopting sound management practices, you can continuously improve your efficiency and save energy and money.

An Electricity Management System (EMS) ensures methodical management of energy with a view to improving energy performance.

Read more

EMS explained by two experts (in French only).

First things first

We urge you to read about the Program before applying.

Page couverture du guide de remise
˲ Participant’s Guide – August 21, 2015 [PDF – 2.2 MB] (in French only)
General Program conditions and requirements, plus objectives, services, eligibility criteria, terms and requirements specific to the Electricity Management Systems component.

Note: In case of any discrepancy, the Participant’s Guide takes precedence over the terms and conditions stated on this site.

Additional documents from Natural Resources Canada to help you build an EMIS.

Procedure

To submit a proposal, you must fill in the Project proposal form .

˲Project proposal form (in French only) 
Form to be filled in with administrative information, project data and financial assistance calculation.

The project proposal must be accompanied by bids obtained or a detailed estimate of the costs of purchasing and installing continuous measuring instruments, along with a brief descript of the plan for setting up the electricity management system. The proposal must also provide an indication of the significant energy uses (SEUs) targeted by the EMS (processes, machines, etc.). An SEU must account for 20% of a plant’s electricity consumption.

Documents must be sent to pgee_projet_industriel_oisi@hydro.qc.ca

Hydro-Québec confirms receipt of the proposal and the availability of financial assistance in writing, and at the same time, informs you of the name of the engineer in charge of reviewing the proposal.

Hydro-Québec will let you know whether your proposal has been accepted or rejected within about two weeks of your submission.

Your proposal must include the following deliverables:

Continuous measurement

  • Report on your entire plant’s current electricity use, showing whether use was estimated or metered and describing measuring instruments already in place
  • Measurement and follow-up plan, including the following:
    • Proposed metering points of proposed project and those already in place to monitor electricity consumption of your entire plant and targeted SEUs
    • Method of calculating electricity savings

Electricity management system

  • Energy efficiency policy signed by a senior signing officer
  • Electricity savings objectives for each indicator
  • Template for scorecard to monitor indicators, if possible
  • Project timetable for measuring instrument purchase and installation
  • List of energy committee members
  • Planned dates of energy committee meetings, if known

Hydro-Québec reviews your complete proposal.

Hydro-Québec will let you know whether your proposal has been accepted or rejected within about six weeks of your submission.

If the project is accepted, you must sign an agreement with Hydro-Québec setting out these details:

Before the agreement is signed, you must do the following:

  • Provide Hydro-Québec with your energy efficiency policy and scorecard template
  • Set up your energy committee
  • Appoint the in-house head of the energy committee
  • Schedule at least three energy committee meetings per year

The signed agreement must be sent to DEE_Contrat_PGEE@hydro.qc.ca.

You must periodically report on progress to the Hydro-Québec engineer, who may visit your facility at any time to ensure that the project is being carried out as stipulated in the agreement and the Program.

You must submit the following to Hydro-Québec:

  • Report on start-up of continuous measuring instruments

    • You can either fill in the start-up report or send an e-mail to Hydro-Québec confirming the equipment start-up
      ˲Start-up report (in French only) [DOC]
      Template for start-up report describing work done and listing continuous-measuring instruments installed (for reference)
  • Description of indicators (e.g., kilowatthours/tonne) for each of the targeted SEUs (main processes and auxiliary systems)
  • Electricity savings calculation method, taking into account the energy baseline
  • Copy of first scorecard

About three months after equipment start-up, you must

  • update indicators and scorecard template, if necessary;
  • set electricity savings objectives for each indicator;
  • provide proof that an energy committee meeting has been held;
  • inform Hydro-Québec of scheduled energy committee meetings and invite the engineer to attend at least one meeting per year.

You must perform continuous measurement for the amount of time approved by the engineer in charge of reviewing your project. During this time, you must

  • provide the scorecard distribution list and planned distribution frequency;
  • send the scorecard to the distribution list at least once;
  • forward the updated scorecard to Hydro-Québec;
  • hold at least three energy committee meetings;
  • forward the minutes of all energy committee meetings to Hydro-Québec;
  • ensure that the Hydro-Québec engineer attends at least one meeting of the energy committee.

At the end of the continuous measurement period, the energy committee must provide a final report outlining the annual project measurement results.

The energy committee’s annual report must consist of at least these sections:

  • Reassessment of objectives for each indicator
  • Report on energy efficiency measures implemented in the past year
  • Energy efficiency implementation plan for the next year
    ˲Implementation plan (in French only) [XLSX]
    Template for plan describing energy efficiency measures and implementation timetable
  • Monthly monitoring of electricity consumption for the year, if the Hydro-Québec engineer deems it necessary

You must also send us

Hydro-Québec pays out the installment, which corresponds to the actual amount of the financial assistance for the project, once it has received all the deliverables (requested at steps 6 and 7), as well as

  • Equipment purchase orders and;
  • Copies of invoices.

Hydro-Québec will inform you in writing of the amount of financial assistance you are entitled to based on the project results.

To receive it, you must submit an invoice for the amount specified by Hydro-Québec within 30 days of being informed of this amount. Hydro-Québec will then issue payment within 45 days of receiving all the documentation and supporting documents.

Four other payments of financial assistance may be made, after each phase of continuous measurement and submission of the following deliverables and their acceptance by Hydro-Québec:

  • All deliverables required for steps 6 and 7
  • Purchase orders for equipment for the EMS project
  • Copies of invoices
  • Final version of the detailed breakdown of total eligible costs, if applicable.

The available support and installment frequency are discussed in Section 3 of the Participant’s Guide.

>Frequently asked questions

An EMIS is a critical component of an electricity management system (EMS).

  • It allows for continuous measurement of power consumption.
  • It continuously collects and analyzes data from electromechanical systems, industrial processes and plant machinery.

The data collected can be used by employees to develop energy performance indicators, which allow them to:

  • understand and plan for a business’s power consumption;
  • determine whether the business’s energy performance is up to par or whether any abnormal situation is at play;
  • quickly assess the impact of corrective measures or process changes on energy consumption and savings.

In a nutshell, an EMIS determines:

  • the way in which data, reports and indicators are integrated, taking account of existing systems and the needs of information users.

The first step in implementing an EMS is a diagnostic analysis, which provides an overview of a company’s energy consumption based on usage as well as its energy performance. The analysis also proposes solutions for obtaining energy savings through operational improvements. The final recommendations are used to define and plan the costs and benefits of features that can be implemented to improve energy performance.

The entreprise shall identify and plan those operations and maintenance activities wich are related to its signifiant energy uses and that are consistent with its energy policy, objectives, targets and action plans, in order to ensure that they are carried out under specified conditions, by means of the fallowing :

  • establishing and setting criteria for the effective operation and maintenance of signifiant energy uses;
  • operating and maintaining facilities, processes, systems and equipement, in accordance with operational criteria;
  • appropriate communication of the operational controls to personnel of the enterprise.

An energy audit is an analysis of known data (taken from invoices, technical data sheets, production records, etc.) related to power consumption.

What is it used for?

The audit helps businesses that consume a great deal of energy to pinpoint significant uses on which to focus their energy-saving efforts.

Financial assistance is available under the Electricity Consumption Analysis component to help businesses conduct an analysis and develop a plan of action for implementing an electricity management system.

Assistance is also available to customers eligible for the EMS component.

More specifically, the analysis aims to provide an overview of the current situation and identify the steps involved in putting in place electricity management systems, along with the inherent challenges.

The analysis focuses on three key areas:

  1. Consumption of all forms of energy;
  2. Management systems;
  3. Information systems.

Exceptionally, costs related to specialists who carry out these analyses are eligible, regardless of whether they are in-house or external resources.

If you wish to conduct an analysis, please mention this fact in the project proposal form (section 7 – Description sommaire du projet et plan d’exécution).

The committee’s role is as follows:

  • Conduct energy audits to identify energy-saving opportunities;
  • Take corrective action;
  • Monitor results;

Draw up an energy-saving plan to reach new objectives.

To take part in the Program, you absolutely must submit your project proposal form, if required, before the . Otherwise, your project will be refused.

Call the Industrial Systems Program’s business customer services at 1 800 463-9900, Monday to Friday, 8:30 a.m. to 4:30 p.m. Your request for assistance will be forwarded to a technical expert, who will call you to answer your questions and guide you through the process.

Like costs, electricity savings associated with the equipment are ineligible and must be taken out of the calculation of financial assistance under the Program.

If you don’t think you can meet the deadline set out in the agreement, please contact Hydro-Québec right away to make the necessary arrangements. Send an e-mail to the person in charge of reviewing your project before the date in question, giving the reasons for your extension request. Be sure to indicate your project number, as well as the extra time needed. Hydro-Québec will consider your request. It reserves the right to accept or refuse an extension request or to set a deadline other than the one requested. Note that you cannot ask for a second extension. Hydro-Québec will let you know by e-mail whether it accepts or refuses your extension request.

Questions? Want to discuss a project?

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