Eelgrass, Bas-Saint-Laurent © Martine Hamel


No later than February 1 or September 15 of each year

You must send to The Foundation:

  1. an electronic copy of the Grant Application Form sent by e-mail to
  2. the following documents sent by regular mail (the postmark will serve as proof)
    • two signed paper copies of the Grant Application Form
    • two paper copies of the project presentation portfolio, which consists of all additional documents required (see section 8 of the Grant Application Form)
    • an electronic copy of the form and the additional documents on a CD or DVD.

Please refer to the Applicant’s Guide [PDF 75 Kb – in French only] and to section 8 of the form to make sure your grant application is complete and that you have included all the additional documents required (project presentation portfolio). Do not forget to sign the paper copies.

Incomplete requests or requests received either only by e-mail or only by regular mail will not be considered.


Form to complete

The grant application form [XLS 7.5 Mb – in French only] is available in Excel format. Please fill out all sections of the form on your screen, save an electronic copy and print two copies.

Make sure to read the “Read this first” ("À lire en premier", in French only) and the Applicant’s Guide [PDF 75 Kb – in French only] sections before filling out the form. These sections will help you better understand the Foundation's expectations. You will also learn how to configure Excel in order to be able to correctly fill out the form.

Before investing your time and energy preparing a grant application, we recommend you fill out section 2 and table 6.2 in the section 6 of the Grant Application Form. This should give you a good idea of whether your project is compatible with the Foundation’s objectives and criteria.

Complete the project presentation portfolio

The project presentation portfolio, which includes the mandatory and optional additional documents described in section 8 of the Grant Application Form, provides the Foundation with the detailed information it needs to assess the relevance, acceptability and feasibility of your project.

Mandatory documents

  • A detailed budget [XLS 340 Kb] of the project based on deliverables: use our template or provide a budget which includes, for each of the activities planned, a breakdown of costs between the three following categories: human resources (internal), purchase of goods and material, and professional services (external).
  • Patents and most recent financial statements.
  • Letters of commitment for contribution in cash from other sponsors.
  • Letters of commitment for contributions in kind.
  • A description of the project team and sub-contractors, if applicable.
  • A comprehensive list of all permits and approvals required by the federal, provincial and municipal authorities and a copy of all official documents and permits obtained.
  • The agreement binding the owner and site manager (if they are two distinct organizations).
  • For acquisition projects: at least one appraisal of the current value of the property, performed by an accredited appraiser (the Foundation reserves the right to request a second appraisal), a precise map of the cadastral lots in question, and, ideally an accepted offer to purchase.
  • For projects involving land: plans, maps and photographs of the site’s location and additional information about the target site(s) such as a description of current knowledge about the environment (wildlife and vegetation), addresses of landowners and land-use designation based on the RCM’s land-use plan and special recognition of the site (as a natural reserve, wildlife refuge, etc.).
  • A list of each item that makes up the current project presentation portfolio.

Supporting documents

Grant Agreements

Project submitted by a NPO (non-profit organization)

Agreement for a NPO that owns the site, or for the project involving land acquisition [PDF 170 Kb – in French only]
(July 2016)

Agreement for a NPO managing a project on property not owned by the NPO [PDF 175 Kb – in French only]
(July 2016)

Agreement for a NPO (all other cases) [PDF 133 Kb – in French only]
(July 2016)

Project submitted by a municipality or RCM

Agreement for a municipality or RCM that manages and owns the site [PDF 179 Kb – in French only]
(July 2016)

Additional documents (optional)

  • Prior agreements and general letters of support.
  • Proposed ways to ensure project sustainability.
  • An inventory of threatened or vulnerable species, or species likely to be so designated.
  • Photos, studies, media coverage, press clippings, etc.
  • Bids and specifications for the construction and development planned.
  • Description of operating and maintenance conditions (e.g., conservation and development plan).
  • Any other document which you consider relevant to accurately present your project.
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