Submitting an Application

To Submit a Project

The Foundation must receive, no later than February 1 or September 15 of each year:

  • an electronic copy of the Grant Application Form
    sent by e-mail to fondation-environnement@hydro.qc.ca AND
  • the following documents sent by regular mail (the postmark will serve as proof)
    • two signed paper copies of the Grant Application Form
    • two paper copies of the project presentation portfolio, which consists of all additional documents required (see section 8 of the Grant Application Form)
    • an electronic copy of the form and the additional documents on a CD or DVD.

Please refer to the Applicant’s Guide and to section 8 of the form to make sure your grant application is complete and that you have included all the additional documents required (project presentation portfolio). Do not forget to sign the paper copies.

Incomplete requests or requests received either only by e-mail or only by regular mail will not be considered.

Grant Application Form

The form is available in Excel format (in French only). Please fill out all sections of the form on your screen, save an electronic copy and print two copies.

Make sure to read the “Read this first” ("À lire en premier", in French only) and the "Applicant’s guide" ("Guide du demandeur", in French only) sections before filling out the form. These sections will help you better understand the Foundation's expectations. You will also learn how to configure Excel in order to be able to correctly fill out the form.

Before investing your time and energy preparing a grant application, we recommend you fill out section 2 and table 6.2 in the section 6 of the Grant Application Form. This should give you a good idea of whether your project is compatible with the Foundation’s objectives and criteria.

Project Presentation Porftolio

The project presentation portfolio, which includes the mandatory and optional additional documents described in section 8 of the Grant Application Form, provides the Foundation with the detailed information it needs to assess the relevance, acceptability and feasibility of your project. The following documents must be included in the project presentation portfolio or submitted as complementary information:

Mandatory documents
  1. A detailed budget of the project based on deliverables: use our template or provide a budget which includes, for each of the activities planned, a breakdown of costs between the three following categories: human resources (internal), purchase of goods and material, and professional services (external).
  2. Patents and most recent financial statements.
  3. Letters of commitment for contribution in cash from other sponsors.
  4. Letters of commitment for contributions in kind.
  5. A description of the project team and sub-contractors, if applicable.
  6. A comprehensive list of all permits and approvals required by the federal, provincial and municipal authorities and a copy of all official documents and permits obtained.
  7. The agreement binding the owner and site manager (if they are two distinct organizations).
  8. For acquisition projects: at least one appraisal of the current value of the property, performed by an accredited appraiser (the Foundation reserves the right to request a second appraisal), a precise map of the cadastral lots in question, and, ideally an accepted offer to purchase.
  9. For projects involving land: plans, maps and photographs of the site’s location and additional information about the target site(s) such as a description of current knowledge about the environment (wildlife and vegetation), addresses of landowners and land-use designation based on the RCM’s land-use plan and special recognition of the site (as a natural reserve, wildlife refuge, etc.).
  10. A list of each item that makes up the current project presentation portfolio.
Additional complementary documents
  1. Prior agreements and general letters of support.
  2. Proposed ways to ensure project sustainability.
  3. An inventory of threatened or vulnerable species, or species likely to be so designated.
  4. Photos, studies, media coverage, press clippings, etc.
  5. Bids and specifications for the construction and development planned.
  6. Description of operating and maintenance conditions (e.g., conservation and development plan).
  7. Any other document which you consider relevant to accurately present your project.