Occupational health and safety and Sustainable development questionnaires

Hydro-Québec promotes best practices in occupational health and safety (OHS) and sustainable development (SD) in order to strengthen the supply chain and ensure it is more focused on social responsibility.​

Increasingly, standardized OHS and SD questionnaires will therefore be included in tender calls or requests for supplier qualifications, either as a validation criterion or as an eligibility criterion.​

Types of criteria

The OHS and SD questionnaires can be included in tender calls or requests for supplier qualifications either as a validation criterion or as an eligibility criterion. What’s the difference?

Validation criterion

This criterion is optional. Based on the score they receive by completing the questionnaire (OHS or SD), suppliers will be able to improve their bid or their qualification package in accordance with the percentage assigned to the criteria (OHS or SD).

Eligibility criterion

This criterion is mandatory. If suppliers do not provide a validated report or score, their bid or qualification package will be considered non-compliant and will be rejected.

Please note

To find out if the questionnaire represents a validation or eligibility criterion, please refer to the Information and Instructions for Prospective Bidders section of the tender call document or the Information and Instructions for Interested Bidders to Qualify section of the request for qualifications document.

The questionnaires

To provide information on their practices, suppliers must fill out the questionnaires and provide certain documents on the platform operated by our external partner Cognibox. To help you prepare your file and forward the required supporting documents, the content of the questionnaires is available for consultation below.​

Important note

For each SD/OHS practice declared in these questionnaires, you will be asked to provide official supporting documents, which will then be validated by Cognibox. These documents must be submitted in French, unless the provisions of the Charter of the French Language allow you to use another language.​

Advantages of this initiative​

  • Encouraging bidders to create a safe environment that is focused on sustainable development​
  • Rewarding the efforts made by bidders regarding occupational health and safety and sustainable development​
  • Informing bidders of the steps to take to improve occupational health and safety and sustainable development practices

Questionnaire - Occupational health and safety (OHS)

14 questions on 5 topics:

  • OHS statistics
  • Risks, inspections and audits
  • Training and awareness
  • Subcontracting
  • Management procedures and practices

Consult the content of the OHS questionnaire [PDF 97 KB]*

Questionnaire – Sustainable development (SD)

16 questions on 3 topics:

  • Governance
  • Environment
  • Social responsibility

Consult the content of the SD questionnaire [PDF 108 KB]*

* Warning

The wording in the questionnaires is provided for informational purposes only. Hydro‑Québec cannot be held responsible for any disparities between these documents and those on the platform operated by our external partner Cognibox. As a result, Hydro‑Québec may modify this wording, at its sole discretion and without prior notice. Hydro‑Québec and Cognibox do not make any representation or warranty, either express or implied, regarding the content, or the accuracy, truthfulness or reliability of any information contained in the questionnaires available for consultation, in whole or in part.

Target markets

The OHS questionnaire is gradually being included as an eligibility criterion for service markets where a high or moderate risk has been identified, generally involving work or physical installation by the supplier on a Hydro-Québec site.​

The lists below are not exhaustive; the OHS questionnaire can be included in other tender calls.

Occupational health and safety

The OHS questionnaire has been added as an eligibility criterion for service markets where a high or moderate risk has been identified.

Sustainable development

As of January 2024, the SD questionnaire will gradually be included as a validation criterion in all tender calls pertaining to goods and services (with a few exceptions).

Procedure

Step 1: Register on the Cognibox platform.

  1. Log in to your company's Supplier Space.
  2. Consult the Supplier Record.
  3. Under the Identification heading, find the Register with Cognibox section (see screenshot)​
  4. Click on Access Cognibox form, fill it out and send it in. Cognibox will contact you to continue the process.
    Please note Make sure you use the same profile as the one in the Supplier Space and have your Québec enterprise number (NEQ) on hand.
  5. Pay the annual subscription fee to have access to the Cognibox platform. The subscription cost depends on the size of your company.​
    Note: Cognibox will take existing subscriptions into account, where applicable (see cost grid [PDF 408 kB]).

Step 2: Fill out the questionnaire.

  1. Choose the select the assessment area for which you wish to obtain a score: OHS or SD.​
  2. Answer the questions and submit all required supporting documents.
    Reminder: All supporting documents must be presented in French (unless the provisions of the Charter of the French Language allow you to use another language).
  3. Click on Submit my file once you have filled out the questionnaire or modified your responses on the questionnaire.
  4. If the supporting documents are not accepted, you can change your answer to the question or upload another supporting document.
    Notes : Remember to submit your file again after making your changes.
    The validation criteria for the supporting documents are specified under the questions. Allow 24 hours for access requests and 48 hours to validate your file (business days).

Step 3: Obtain the validated assessment report.

  1. Once your file has been assessed, you’ll receive an email with your score.
  2. You will then be able to download your assessment report.
    Note : Make sure the score was validated by Cognibox and that the status indicates that your company is qualified.
  3. Once you have downloaded the assessment report, attach it to your qualification package or send it to the RFP manager if your company is already a qualified supplier.

Cognibox, the assessment platform!

The Cognibox platform is used to evaluate the OHS and SD questionnaires. Do you have questions about the procedure or do you need support in using the platform? Click on the link below to have all of your questions answered:

Learn more about Cognibox

Learn more

Regular information sessions in French are planned to present the procedure. Schedule for the next 2024 sessions will be announced shortly.

We also invite you to consult the following contents:

If you have any questions after consulting this page and these documents, you can also contact:

How can we help you?

Do you have any questions? Contact us.

Contact us